Docs/Inventory/Suppliers — SanadiqCloud

Suppliers — SanadiqCloud

Product version: 1.0.0+1
Last updated: 2026-08-13
Audience: Tenant Owners, Tenant Employees, Regular Users

A. Supplier List

The Suppliers module stores records for all vendors and suppliers your organization works with. Suppliers can be linked to inventory items (via the supplier_id field on stock items) and requisitions.

Navigate to Inventory > Suppliers to view the list:

Column Description
Name Supplier company name
Contact Person Primary contact name
Email Contact email address
Phone Contact phone number
Payment Terms Agreed payment terms (e.g., Net 30, Net 60)
Active Status indicator
Created Date created

Use the Active filter or Search bar to find specific suppliers.

B. Creating a Supplier

  1. Click + Create Supplier.
  2. Fill in the fields:
Field Required Description
Name Yes Company or individual name (max 255 characters)
Description No Free-text description of the supplier's products/services
Contact Person No Name of the primary contact at the supplier
Email No Contact email address
Phone No Contact phone number
Address No Physical or mailing address
Website No Supplier's website URL
Payment Terms No Payment terms agreement (e.g., Net 30, 2/10 Net 30, COD)
Tax ID No Tax identification number (can be stored in metadata)
Active No Defaults to true. Set to false to deactivate without deleting
  1. Click Save.

Supplier names must be unique within your tenant. Duplicate names will be rejected.

C. Editing a Supplier

  1. Click a supplier row to open the detail view.
  2. Click Edit.
  3. Modify any fields as needed:
Editable Field Notes
Name Changing the name may affect linked records
Description Free text
Contact Person Update when the contact changes
Email Must be a valid email format
Phone Any format accepted
Address Free text
Website Must be a valid URL format
Payment Terms Free text
Active Toggle on/off
  1. Click Save Changes.

D. Supplier Detail View

The supplier detail page shows:

Contact Information

  • Name, Description
  • Contact Person, Email, Phone
  • Address, Website
  • Payment Terms
  • Active status badge

Metadata

Custom key-value data attached to the supplier record (if any). This can include:

  • tax_id — Tax registration number
  • category — Supplier category (raw materials, packaging, services, etc.)
  • rating — Internal supplier rating
  • contract_ref — Contract reference number

Activity

  • Created by and Created at
  • Updated by and Updated at
  • Profile snippets for both creator and last updater (when include_user_profiles is enabled)

E. Associating Suppliers with Products

Suppliers can be linked to inventory items in two ways:

Via Inventory Item Detail

  1. Navigate to Inventory > Stock and open a stock item detail view.
  2. In the Tracking section, click the Supplier field.
  3. Select a supplier from the dropdown.
  4. Click Save.

Via Bulk Import

When importing inventory items via API or batch upload, include the supplier_id field to associate each item with a supplier.

Linking suppliers to items enables procurement reporting — you can see which products come from which suppliers and track supplier-specific stock metrics.

F. Deleting a Supplier

Suppliers use soft delete:

  1. Open the supplier detail view.
  2. Click Delete.
  3. Confirm the action.

The supplier is marked as is_deleted = true and hidden from all dropdowns and lists. The data remains in the database for audit purposes.

If a supplier is linked to active inventory items, you will be warned before deletion. Consider deactivating the supplier instead of deleting it.

G. Supplier Deactivation

Instead of deleting, you can deactivate a supplier:

  1. Edit the supplier.
  2. Set Active to false.
  3. Save.

Deactivated suppliers:

  • Are hidden from most selection dropdowns
  • Retain all linked records and history
  • Can be reactivated at any time

Deactivation is preferred over deletion when the supplier relationship may resume in the future.

Next: Requisitions — Internal stock requests
See also: Stock Items | Stock & Inventory | Products — Items